Adding Substitutes To Locations

Path 1: Location Admin->Manage Location->Substitutes

Path 2: Client Admin->Regular Staff->Locations-> '>' Caret->Substitutes

Step 1: Click the Add Person Icon
To begin, click the button to initiate the process.

Step 2: Select a User and Assign them as a Substitute
From the list of available users, select the desired individual and click the icon to add them as a substitute staff user.

Step 3:Edit the Location's Preferences For A Substitute

- The Location will be able to select which assignment categories that substitute is eligible to work for their location. The column on the right shows the assignment categories that the SubManagement Unit(the organization that is managing/paying the substitute) has authorized the substitute to work. The Location can not select any assignment categories that the SubManagement Unit,SMU, has not authorized. The location can choose to not authorize substitutes even if the SMU has authorized those categories.

- If a substitute is authorized to be a 'Teacher', they are also eligible for all teacher types: 'High School Teacher', 'Middle School Teacher', 'Elementary School Teacher'.

- If a substitute is authorized to be a 'Paraprofessional' they are also eligible to be a 'Teacher's Aide/Attendant'. If a substitute is authorized to be a 'Teacher's Aide/Attendant' they are also eligible to be a 'Paraprofessional'.

- The Location's Preference Level for the substitute can be set using the dropdown. The Preference Levels are: 'No Preference' which does not effect the substitute's ranking; 'Preferred' which adds 1 to the substitute's ranking; 'Highly Preferred' which adds 2 to the substitute's ranking; 'Blocked' which make it so the substitute is not eligible to work at that location.

By Invitation - Users can also be added from the Home page on the User Invitations tab

- Click the to invite new or existing users to join the Substitute Staff

- Once a user has accepted an invite, you will see , and upon clicking this you will be prompted to set the substitute's assignment categories that they are authorized to work.

- If a substitute is authorized to be a 'Teacher', they are also eligible for all teacher types: 'High School Teacher', 'Middle School Teacher', 'Elementary School Teacher'.

- If a substitute is authorized to be a 'Paraprofessional' they are also eligible to be a 'Teacher's Aide/Attendant'. If a substitute is authorized to be a 'Teacher's Aide/Attendant' they are also eligible to be a 'Paraprofessional'.